Job Description

Job Title

New York City | Hybrid Salary: $65,000$75,000

Job Description

A prestigious, prominent organization seeks a bilingual Administrative Assistant to support English-speaking U.S. executives in a fast-paced, international business environment. Approximately 9095% of day-to-day communication is conducted in English. Japanese is used approximately 510% of the time, primarily for communication with Japan and Japanese-speaking stakeholders. The ideal candidate is a strong coordinator and organizer who is comfortable working with multiple people, schedules, deadlines, and changing priorities. Experience in administrative support, event planning, project coordination, media/production, conference coordination, travel coordination, or other detail-intensive environments is welcome.

Responsibilities

• Manage calendars and coordinate meetings involving multiple participants.
• Schedule meetings across departments, external organizations, and multiple time zones.
• Communicate with multiple parties to confirm timing, logistics, and meeting details.
• Coordinate domestic and international business travel.
• Prepare expense reports, correspondence, and business documents.
• Support meetings, events, conferences, and day-to-day office activities.
• Follow up with internal and external stakeholders to keep schedules and arrangements on track.
• Respond effectively to schedule changes and other time-sensitive requests.

Requirements

• 2+ years of administrative, executive support, coordination, event planning, project support, production, or similar experience.
• Excellent professional English communication skills and business-level Japanese.
• Strong organizational and multitasking skills with close attention to detail.
• Ability to coordinate schedules and details involving multiple people and competing priorities.
• Comfortable communicating proactively with U.S. executives and other English-speaking stakeholders.
• Ability to work in a fast-paced, deadline-driven environment and remain organized when priorities change.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Additional Information

• Hybrid work schedule.
• Candidates must live within a reasonable commuting distance of the New York City office.
• Good benefits.

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